Toolbox automation: 4 basic tools you need to automate business processes

The Four Tools for Automating Business Processes

Automating business processes offers numerous benefits: increased efficiency, cost savings, and consistently high product quality. To successfully implement automation projects and achieve these improvements, you need the right software solutions. But what exactly should such software provide?

In this article, we introduce a symbolic “Automation Toolbox” containing four essential tools needed to automate your business processes.

Why Do You Need a Whole Toolbox?

Business processes are complex. Even small and medium-sized companies have numerous interconnected processes happening daily.

To understand, manage, and optimize this complexity, you need software solutions that function like a well-equipped toolbox. The diversity of processes requires a variety of tools, each handling different tasks and functions.

The Automation Toolbox: The Four Essential Tools

To successfully automate complex processes, your toolbox should include these four fundamental tools.

1. Measuring

How do I capture relevant process data? What processes exist?

A measuring tool collects and centrally manages data from various systems. It must integrate seamlessly with other programs and continuously gather data.

The result is a “digital twin”: a virtual copy of your real processes, offering a clear starting point for automation.

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2. Analyzing

Which processes are suitable for automation?

Not all processes can be automated. The analysis tool identifies processes characterized by repetition and consistency — ideal candidates for automation.

It also allows you to assess the success of automation measures and uncover further potential.

3. Optimizing

Are my processes already optimized? Are there weak points or delays?

Before automating, processes should be optimized. The optimization tool works closely with the analysis tool, revealing improvement opportunities during analysis.

This ensures a streamlined process ready for automation.

4. Executing

How do I ensure actions are implemented?

The execution tool automates process management and actions based on measurements, analysis, and optimizations.

This can be achieved through BPM (Business Process Management) systems with predefined workflows or PEM (Process Execution Management) systems that proactively execute data-driven actions.

Ready for More Automation?

Want to dive deeper into automation and Process Execution Management? Discover the right tools to successfully automate your business processes! 🚀

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